The Coal Reserve — Somerset, KY

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Quote Request

To view our FACILITY RENTAL PRICES, a sample invoice with our payment terms, and a copy of our Facility Rental agreement, click here.

Our facility rentals are priced according to the number of guests attending your event, your event agenda, and the amount of time required for setup. Our price quote will include all items needed for your event, including tables, chairs, tableware and and other items. If you want "all-inclusive" pricing (to include food, decor and other services), we'll need to discuss your event in detail by e-mail, in person, or by phone.

Please provide some or all of the information requested below and we'll e-mail you to confirm the availability status of your requested date. If the date is available, we'll be happy to send you complete facility rental pricing for your event within a few business days.

REFERRAL SOURCE

How did you hear about
The Coal Reserve?

Friend—Name:

Google Search "Stay & Play" June or July 2012 Ad

Other:

CONTACT INFORMATION

First Name:

Last Name:

E-mail:

Phone Number(s):

Fax:

Street Address:

City:

State: Zip:

Business/Organization Name:

Main Phone:

Business E-mail:

Web Address:

Business Street Address:

City:

State: Zip:

Event Details:

Event Type:	(Wedding Ceremony and Reception, Wedding Reception, Wedding Rehearsal Dinner, Dinner Party, Corporate Meeting, Presentation, Party, Fundraiser, etc.)
Day and Date of Event:
Name of Event:	If wedding, please include names of bride and groom:
Attendance expected:	Attendance if rehearsal dinner is to be held:
Setup Start Day/Time:	(Day/time setup for event will begin)
Guest Arrival Time:	(Time guests will begin to arrive)
Event Start Time:	(Time presentation or ceremony begins)
Event End Time:
If this is a wedding ceremony, where will it be held:	Inside Outside (inside in case of inclimate weather)
If this is a meeting or presentation, will you have:	Ticket sales or collection? Will you be checking in guests? Will you be providing name tags?
*Event setup notes:* Please provide any general notes about your event, i.e., a seated dinner, a social setup for heavy hors d'oeuvres, just cake/light refreshments, cocktails, buffet, and special seating: theatre, u-shape, classroom, boardroom, etc.

CATERING AND FOOD NOTES

The Coal Reserve's preferred catering, chef and food prep is requested
(Sassy Spoon Catering, Sandy Ellnor)

We'll be using another catering company*—Company Name:

We'll bring our own food*:

* A kitchen fee and services of our kitchen supervisor is required for all food preparation. When other catering companies are used, we also require a catering usage fee equalling 5% of the total caterer's food invoice, a $500 cleaning and security deposit, liability insurance in the amount of $1,000,000 minimum, and other requirements.

Food Notes

Hors d'oeuvres before meal

Appetizers/Hors d'oeuvres only

Buffet dinner Hand served/plated dinners (smaller parties only)

Other

Bar usage (includes our bar staff; beverages and mixers are not provided; open bar only)

We'll have a "signature" drink

We'd like behind the bar beverages:
(tea, lemonade, water, ice, coffee)

We'd like self-serve beverages: On arrival Throughout event
(tea, lemonade, water, ice, coffee on separate serving table)

We'll need cake service: (slice, serve and clean-up)

Other Catering and Food Notes:

TECHNICAL REQUIREMENTS *

* Request M/C, announcer, musicians and singers, wedding ceremony sound, microphones, iPod/music direction, A/V technician and DJ services in Staff and Independent Contractors' section (below).

Podium and Microphone and voice PA system

Wireless microphone and voice PA system

Music during event from house music library

Music during event from my iPod on shuffle

TVs showing programming
(my DVD slideshow, cable TV or other source)

TVs showing house slides

Video Camera and Lighting (static location)
(recorded and/or displayed on TV screens)

Data projector and big screen

Data screen only (you provide projector)

Telephone

Conference Speaker Phone

Wireless Internet

Other technical requirements and notes:

ADDITIONAL EVENT NOTES AND QUESTIONS

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to send us this quote request.